Executive Assistant

This role is for one of Weekday’s clients Salary range: Rs 250000 - Rs 300000 (ie INR 2.5 - 3 LPA)

Min Experience: 3+ years Location: Mumbai, Maharashtra, India JobType: full-time

We are looking for a highly organised, proactive, and detail-oriented Executive Assistant to provide comprehensive administrative and executive support to the Founder. The role requires excellent communication, time-management, coordination, and problem-solving skills, along with the ability to handle sensitive information with complete confidentiality. The ideal candidate will act as a trusted point of contact, ensuring the Founder's schedule, communications, meetings, travel arrangements, and administrative responsibilities are managed efficiently. You will also support special projects, conduct research, and help streamline day-to-day operations. Requirements Key Responsibilities Calendar and Schedule Management - Efficiently manage the Founder's calendar, coordinate appointments, and prioritise meetings based on business requirements. - Anticipate scheduling conflicts and proactively resolve them to ensure effective time management. - Ensure the Founder is well-prepared for meetings by organising relevant documents, background information, and briefing materials. - Coordinate internal and external meetings while maintaining an organised and updated schedule. Communication and Stakeholder Coordination - Act as the primary point of contact between the Founder and internal and external stakeholders. - Draft, edit, and proofread emails, memos, presentations, and other business documents on behalf of the Founder. - Manage incoming communications, including phone calls and emails, with professionalism and discretion. - Facilitate clear and timely communication between the Founder and relevant stakeholders. Travel and Meeting Management - Plan and coordinate detailed travel itineraries, including flights, accommodation, and ground transportation. - Ensure travel arrangements align with the Founder's preferences, schedule, and business priorities. - Prepare meeting agendas, briefs, and supporting documents. - Attend meetings when required, record key discussions and decisions, and track follow-up actions to ensure timely completion. Administrative and Operational Support - Manage expense reports, reimbursements, invoices, and other financial and administrative documentation. - Handle personal tasks, appointments, and errands for the Founder as required. - Coordinate with team members to support special projects, business initiatives, and operational activities. - Conduct research, gather relevant information, and prepare summaries or reports as requested by the Founder. Confidentiality and Discretion - Maintain strict confidentiality when handling sensitive business and personal information. - Manage confidential documents, communications, and records with professionalism and discretion. - Exercise sound judgement when dealing with sensitive matters and high-priority requests. Required Skills and Competencies - Excellent organisational, planning, and time-management skills. - Strong written and verbal communication abilities. - High attention to detail and accuracy. - Ability to manage multiple priorities and work in a fast-paced environment. - Strong interpersonal and stakeholder management skills. - Proactive approach to problem-solving and anticipating executive requirements. - Professionalism, discretion, and the ability to handle confidential information. - Ability to work independently while coordinating effectively with different teams.