People Operations Specialist – Digital HR (m/f/d)

Join the team rewriting the rules in private markets.

Moonfare delivers what few others can: the highly sought-after funds and hidden-gem investments that go beyond what most private banks offer. Every opportunity is subjected to a ruthless vetting process; the bar is unforgivingly high. The result? Institutional-quality portfolios for investors who demand more.

Our team combines finance veterans with talent from tech, consulting, law and industries you’d never expect. Headquartered in Berlin, we operate from eight offices across Europe, the US and

Asia.

If you’re ready to build what’s next in private markets, let’s talk.

People Operations Specialist – Digital HR (m/f/d)

People operations is how employees experience Moonfare during the moments that matter most. That includes their first contract, a change of role, getting paid correctly every month, and their last day with us. Our People & Culture team takes pride in getting these right, and we’re changing how we work so we can do it better. We’re handing repeatable, rules-based work over to systems, so we can focus on what makes a difference for our employees.

As our People Operations Specialist - Digital HR, you’ll own this work from the day a contract is signed to someone’s last day. You’ll also have real freedom to shape how it’s done. Where a step is repetitive and rules-based, you’ll build automations and use AI to handle it, keeping our processes reliable. This frees up time for the projects we’re excited about. That could be an AI assistant that answers employee questions, a better onboarding experience, automatically generated people analytics, or something you pitch to us yourself.

You’ll report to our People Experience Lead and work closely with Talent Acquisition, Finance, Legal and IT.

You Will:

- Run the core of people operations: contracts, onboarding and offboarding, internal moves and HR documents in English and German. It’s the foundation everything else in the team is built on.

- Decide which steps in our processes still need a person, and automate or remove the rest. You’ll work across HiBob and the rest of our stack, starting with contract generation and payroll inputs, and choose what to tackle after that.

- Coordinate monthly payroll inputs with our external providers and Finance

- Keep HiBob clean and turn people data into reports the team can act on

- Answer employee questions, and when the same one keeps coming back, solve it once with self-service or automation

- Write down the processes you redesign, so the team never relies on one person’s memory

- Make day-to-day process calls yourself, and bring Finance, Legal or IT along when a change affects them

The Next Moonfarian:

- Experience: solid hands-on experience in HR or People Operations in Germany, including contracts, payroll inputs and the employee lifecycle. You know where German employment rules leave no room for error.

- Languages: fluent German and English, written and spoken

- Process thinking: you spot the steps that shouldn’t exist. You’ve redesigned a process yourself and can explain what it fixed

- Automation and AI: you’ve built workflows in an HRIS, a no-code tool or with AI. If you haven’t yet, you’re curious, you teach yourself new tools quickly, and you can show us how

- Data and systems: confident in an HRIS, careful with data quality, and able to turn raw people data into something a manager can use

- Judgement and discretion: you handle sensitive information with care and know when a change needs a conversation before it goes live

If you feel you do not meet all of the requirements, we still encourage you to apply!

Invest in yourself:

- Ownership and Impact: You are empowered to bring ideas, make decisions, and see your work directly contribute to Moonfare's success. Transparent Environment: We believe in open communication. You will receive regular update