Operations Specialist

About Nebius:

Nebius is leading a new era in cloud infrastructure for the global AI economy. We are building a full-stack AI cloud platform that supports developers and enterprises from data and model training through to production deployment, without the cost and complexity of building large in-house AI/ML infrastructure.

Built by engineers, for engineers. From large-scale GPU orchestration to inference optimization, we own the hard problems across compute, storage, networking and applied AI.

Listed on Nasdaq (NBIS) and headquartered in Amsterdam, we have a global footprint with R&D hubs across Europe, the UK, North America and Israel. Our team of 1,500+ includes hundreds of engineers with deep expertise across hardware, software and AI R&D.

About The Role:

The Operations Specialist is responsible for coordinating and managing end-to-end expense, payment, and documentation processes to ensure timely, accurate, and compliant processing of company purchases.

This role acts as a key operational partner across finance, procurement, legal, compliance, accounting, treasury, and logistics teams. The position requires strong attention to detail, the ability to work independently within established frameworks, and a proactive approach to improving operational workflows.

Key Responsibilities

- Support procurement-related processes, including purchase requests, purchase orders, vendor onboarding, and coordination between requestors, procurement, finance, and suppliers.

- Take responsibility for document management involving internal teams and external contractors, ensuring accurate creation, version control, and secure storage

- Coordinate agreements, reconciliations, reports, and other operational documents for internal and external counterparties

- Process reports and verify that they are complete, accurate, and correctly formatted according to internal standards

- Work closely with Accounts Payable teams to support transaction processing and resolve discrepancies

- Interact with cross-functional teams, including Legal and Accounting, to address operational issues and ensure smooth workflows

- Advise internal stakeholders on transaction processing requirements, documentation standards, and operational procedures

- Participate in special projects and cross-functional initiatives as required

Key Qualifications & Experience

Must-have requirements:

- 1-2 years of experience in procurement operations, purchasing administration, finance operations, or a related operational role, with understanding of end-to-end procurement and purchase-to-pay (P2P) processes.

- Experience with document management and operational workflows involving internal teams and external counterparties

- Working knowledge of accounts payable processes

- Ability to review, and maintain agreements and supporting documentation

- Experience collaborating with cross-functional teams such as Legal, Accounting, and Finance

- Strong attention to detail and ability to ensure accuracy and consistency in documentation and reporting

- Ability to manage multiple tasks and priorities within established procedures

- Clear written and verbal communication skills

- Experience with ERP, finance, or document management systems

- Fluent English

Preferred qualifications:

- Strong Excel or spreadsheet-based tracking and reporting skills

- Experience participating in process improvement or special projects

Competencies & Behavioral Traits

- Structured, organized and detail-oriented

- Strong sense of ownership for assigned processes

- Comfortable coordinating across teams and priorities

- Process-improvement mindset within defined frameworks