Recruiting Coordinator

About Mach Industries

Founded in 2023, Mach Industries is a rapidly growing defense technology company focused on developing next-generation autonomous defense platforms. At the core of our mission is the commitment to delivering scalable, decentralized defense systems that enhance the strategic capabilities of the United States and its allies. With a workforce of approximately 350 employees, we operate with startup agility and ambition.

Our vision is to redefine the future of warfare through cutting-edge manufacturing, innovation at speed, and unwavering focus on national security. We are dedicated to solving the next generation of warfare with lethal systems that deter kinetic conflict and protect global security.

The Role

We’re looking for a Recruiting Coordinator to help build the team behind the next generation of defense technology. You’ll own interview logistics and keep candidates, recruiters, and engineering teams aligned as Mach scales. This role requires someone who takes ownership, anticipates challenges, and moves quickly to deliver a thoughtful, well-organized candidate experience.

Key Responsibilities

- Owning the onsite interview experience, including room readiness, presentation setup, candidate arrival, and serving as the primary point of contact throughout the visit

- Managing interview scheduling across candidates and internal teams, resolving calendar conflicts and adapting to last-minute changes

- Coordinating candidate travel and logistics, including flights, hotels, transportation, and expense reimbursements

- Maintaining accurate candidate records in the applicant tracking system and following up on interview feedback to keep hiring decisions moving

- Supporting recruiting events, university visits, and team hiring initiatives through planning, logistics, and candidate communication

- Improving recruiting workflows, scheduling processes, and candidate preparation materials to support a growing team

Required Qualifications

- Bachelor’s degree in business, marketing, administration, communications, or a STEM field.

- 1+ years of experience in recruiting coordination, administrative support, hospitality, event coordination, or a similarly detail-oriented role.

- Strong organizational skills and the ability to manage multiple interview schedules, competing priorities, and last-minute changes.

- Clear, professional communication and a welcoming approach to working with candidates, interviewers, and hiring managers.

- Experience managing calendars in Google Workspace or Microsoft Office, with the ability to quickly learn recruiting and scheduling tools.

- A proactive approach to solving problems, anticipating needs, and following through with minimal oversight.

- Ability to work onsite at our Huntington Beach headquarters and handle sensitive candidate information with discretion.

Preferred Qualifications

- Experience coordinating interviews or supporting a recruiting team in a fast-paced startup or technical environment.

- Familiarity with Greenhouse or another applicant tracking system.

- Experience arranging candidate travel, managing itineraries, and processing reimbursements.

- Experience preparing conference rooms, presentation equipment, and video conferencing tools.

- A track record of improving scheduling processes and finding ways to make recruiting operations more efficient.

Additional Requirements

- Available to work extended hours and weekends as needed

ITAR Requirements

To conform to U.S. Government export regulations, applicant must be a (i) U.S. citizen or national, (ii) U.S. lawful, permanent resident (aka green card holder), (iii) Refugee under 8 U.S.C. § 1157, or (iv) Asylee under 8 U.S.C. § 1158, or be eligible to obtain the required authorizations from the U.S. Department of State. Learn more about the ITAR here.

Pay Range $30—$38 USD

At Mach, we believe that compensation is more than just a paycheck. It's a compre