Payroll Tax Specialist

ABOUT EVERY

At Every we're reimagining back-office operations for startups. Our platform simplifies finance, compliance, HR, and more - helping founders stay focused on building, not paperwork. We offer everything a startup needs in one place: Banking, Cards, Bill Payments, Bookkeeping, Tax, HR, Payroll, and Benefits-all with 10x better workflows using AI. We're a Series A startup backed by YC and Redpoint Ventures (Instacart, Stripe, Ramp), growing fast, and building a world-class team.

About the role

The Payroll Tax Specialist is responsible for ensuring accurate, timely, and compliant

payroll tax operations across multiple states and jurisdictions. This role blends hands-on

payroll experience with deep knowledge of employer tax requirements, account

registrations, notice resolution, and quarterly/year-end filings. The ideal candidate is detail-

oriented, deadline-driven, and comfortable navigating federal, state, and local tax

agencies.

What You’ll Do

Payroll Tax Compliance

- Maintain compliance with federal, state, and local payroll tax regulations.

- Monitor legislative and regulatory changes affecting employer payroll tax obligations.

- Ensure accurate calculation, withholding, and remittance of payroll taxes.

- Review payroll runs for tax accuracy, including multi-state and local tax setups.

Cross-Functional Support

- Partner with Payroll, HR, Finance, and external vendors to ensure accurate tax setup and reporting.

- Provide guidance on tax impacts related to employee moves, remote work, nexus, and multi-state operations.

- Assist with audits, data requests, and compliance reviews.

Tax Filings & Reconciliations

- Prepare, review, and file quarterly and annual payroll tax returns (941, 940, state withholding, SUTA, local returns).

- Reconcile payroll tax liabilities to agency filings and internal payroll reports.

- Support W-2 and 1099 year-end processes, including corrections and amendments.

Registration & Account Management

- Register new employer tax accounts (SUTA, withholding, local tax agencies, specialty programs).

- Manage updates to existing accounts (address changes, POA submissions, rate updates, ownership changes).

You’re a Great Fit If You Have:

- 2+ years of payroll experience with exposure to multi-state payroll.

- 3+ years of payroll tax experience (registrations, filings, notices, reconciliations).

- Strong understanding of federal, state, and local payroll tax rules.

- Experience with payroll systems (ADP, Paychex, Gusto, Workday, UKG, etc.).

- Proficiency in reading and interpreting tax notices and agency guidance.

- High attention to detail, accuracy, and documentation.

Bonus Points:

- Experience with high-volume or multi-EIN environments.

- Familiarity with PEO, ASO, or hybrid employer structures.

- Knowledge of specialty programs (SUI rate changes, disability programs, paid family leave, local occupational taxes).

- Prior experience communicating with IRS, SSA, and state/local tax agencies.