US and Canada Payroll Manager

About Delinea: Delinea is the identity security platform that continuously controls what AI agents, humans and machines can do and for how long. It extends privileged access management from the point of access to the moment of action, using just-in-time authorization to reduce standing privilege across on-premises, multi-cloud and short-lived infrastructure, without adding friction for legitimate users. Delinea provides visibility across every identity type, scores the risk each one carries, and preserves the context behind access decisions, making them auditable and defensible. It supports both static and ephemeral access, letting teams apply Zero Standing Privilege where risk demands it without replacing existing infrastructure.

SUMMARY:

The US and Canada Payroll Manager owns end-to-end US and Canada payroll as a hands-on process owner: running it in Workday, keeping it compliant across every state, province, and locality, and building the controls and automation that bring US payroll processing in-house. This is an individual contributor role with no direct reports. It reports to the Global Payroll Director and works day to day with a Global Payroll Administrator who supports and backs up US and Canada processing.

We need someone who has already done this at a high level and can lead our shift from managed services processing to an in-house US payroll function, with our Workday managed services partner continuing to provide quarterly and annual services.

WHERE THIS ROLE FITS:

This role sits on a four-person global payroll team, and every member reports to the Global Payroll Director. Each person owns an area and is expected to run it independently.

• Global Payroll Director: your manager. Sets strategy, owns vendor and audit relationships, and is the escalation point.

• International Payroll Manager: process owner for international payroll and the Workday-to-Deel rollout. You will align on shared processes, GL and reporting standards, and Workday configuration.

• Global Payroll Administrator: supports both payroll managers and is the backup for US and international payroll. You direct the day-to-day US and Canada work of this role.

US payroll runs in Workday with a Workday partner providing managed services and processing payroll today. Part of your mandate is to bring US payroll processing in-house. That partner will continue to provide quarterly and annual services. Canada is part of this role. It is a manual process today, processed through an international accounting firm partner, until it moves to Deel and Workday, which is planned to start later in 2027. Latin America stays with the International Payroll Manager.

WHAT YOU'LL DO:

PAYROLL SCOPE AND PAY FREQUENCY:

US and Canada both pay semi-monthly, so this role runs two cycles a month for each country.

US PAYROLL OWNERSHIP:

• Own every US and Canada payroll cycle end to end in Workday, including calculations, retro processing, off cycle runs, and troubleshooting.

• Review and approve the US and Canada work of the Global Payroll Administrator and set clear preparer and reviewer steps.

• Run pre- and post-payroll audits and reconciliations and resolve discrepancies to root cause.

TAX AND COMPLIANCE:

• Keep federal, state and local withholding, multistate setups, and reciprocity rules correct and current.

• Oversee quarterly filings and year-end reporting (W-2s, amendments) delivered through our managed services partner, review them for accuracy, and own tax agency correspondence.

• Research complex scenarios, flag compliance risk early, and recommend a defensible solution.

CANADA PAYROLL:

• Keep federal and provincial withholding, CPP or QPP, EI or QPIP, and Quebec requirements correct and current.

• Own Canadian remittances, records of employment (ROEs), and year-end reporting (T4s and RL-1s).

• Coordinate with the International Payroll Manager on cross-border employees and shared processes.

• Manage our international accoun